Top Project Management Spreadsheets

Discover the top spreadsheet-based project management tools that can help you streamline project planning, tracking, and collaboration. Find the perfect tool for your team and boost your productivity today.

As businesses and organizations continue to grow and evolve, the need for effective project management becomes increasingly vital. In the past, project managers relied on paper-based systems or basic software tools to manage and track their work. However, with the rapid development of technology and the ever-growing complexity of projects, these traditional methods have become increasingly inadequate. In response, many organizations have turned to spreadsheet-based project management tools as an effective way to manage and track their projects.

What Are Spreadsheet-Based Project Management Tools Used For?

Spreadsheet-based project management tools are software programs that allow project managers to plan, organize, and track their projects using a familiar spreadsheet interface. These tools enable users to create and manage project schedules, allocate resources, monitor project progress, and generate reports for analysis and communication. They can be used for a wide range of project types, from small-scale tasks to large, complex initiatives. Some of the key features of these tools include task and resource management, time tracking, budgeting, and reporting.

Benefits Of Using Spreadsheet-Based Project Management Tools

There are several advantages to using spreadsheet-based project management tools over traditional methods. Some of the most notable benefits include:

  • Improved organization and efficiency: Spreadsheet-based tools allow project managers to easily organize and manage all aspects of their projects in one centralized location. This can help to improve efficiency and reduce errors caused by scattered information and outdated documents.

  • Enhanced collaboration: Many spreadsheet-based project management tools offer collaboration features that enable multiple team members to work on a project simultaneously. This can help to streamline communication and ensure that everyone is on the same page.

  • Increased visibility and transparency: Spreadsheet-based tools often include reporting and analytics features that provide project managers with valuable insights into project performance. This can help to identify potential issues early on and make informed decisions to keep projects on track.

  • Scalability: Spreadsheet-based project management tools can be easily customized and scaled to accommodate the unique needs of different projects and organizations. This makes them an excellent solution for businesses of all sizes and industries.

  • Cost-effectiveness: Many spreadsheet-based project management tools are available at a relatively low cost, making them an affordable option for businesses on a budget.

Who Uses Spreadsheet-Based Project Management Tools?

Spreadsheet-based project management tools can be used by a wide range of professionals and organizations, including:

  • Project managers and team members who need a centralized platform for organizing and tracking project tasks, resources, and progress.

  • Business owners and executives who want to improve project efficiency, reduce costs, and make data-driven decisions.

  • Freelancers and consultants who need a flexible and customizable tool for managing multiple projects and clients.

  • Non-profit organizations and educational institutions that require an affordable and easy-to-use project management solution.

Different Spreadsheet-Based Project Management Tools

There are several different spreadsheet-based project management tools on the market, each with its unique features and capabilities. Some of the most popular tools include:

  • Microsoft Excel: As one of the most widely used spreadsheet programs, Excel offers a range of project management templates and add-ins that can be used to plan, track, and report on projects.

  • Google Sheets: As part of the Google Workspace suite of applications, Google Sheets provides a collaborative and cloud-based spreadsheet platform for managing projects. It also offers a variety of project management templates and add-ons.

  • Smartsheet: Smartsheet is a cloud-based platform that combines the familiarity of a spreadsheet with the functionality of a project management tool. It offers features such as task and resource management, Gantt charts, and automated workflows.

  • is a work operating system that enables users to plan, manage, and track projects using a customizable and collaborative spreadsheet interface. It offers features like workflow automation, time tracking, and reporting.

  • Airtable: Airtable is a cloud-based spreadsheet platform that combines the flexibility of a spreadsheet with the power of a database. It offers features such as customizable views, workflow automation, and integrations with other tools.


The cost of spreadsheet-based project management tools can vary widely depending on the specific tool and the features it offers. Some tools, like Excel and Google Sheets, may be included as part of a larger software suite or be available for free with limited functionality. Others, like Smartsheet and, typically offer tiered pricing plans based on factors such as the number of users, storage, and advanced features. In general, users can expect to pay anywhere from a few dollars per user per month to several hundred dollars per month for access to these tools.

As you consider which spreadsheet-based project management tool is right for your needs, be sure to take advantage of any available offers, such as:

  • "Try For Free": Many tools offer a free trial period, allowing you to test out their functionality and determine if they are a good fit for your needs.

  • "Sync Projects": Look for tools that allow you to sync your projects and data across multiple devices and platforms for seamless collaboration and access.

  • "Compare Templates": Take the time to explore and compare the various project management templates and add-ons available to find the best fit for your unique project needs.

  • "Free Demo": Some tools offer a free demo or webinar to provide a more in-depth look at their features and capabilities.

Spreadsheet-based project management tools offer a powerful and flexible solution for managing projects of all sizes and complexities. By leveraging the familiarity of a spreadsheet interface, these tools can help to improve organization, collaboration, visibility, and scalability, all while remaining cost-effective. As you explore the different options available, be sure to consider factors such as cost, features, and any available offers to find the best fit for your needs. With the right tool in place, you'll be well-equipped to successfully manage and complete your projects on time and within budget.